Judith M. Hunter, County Clerk
The County Clerk is a constitutional officer, elected for a four year term. The County Clerk has a constitutional duty to serve as Clerk of the State Supreme Court in the County, and a statutory duty to serve as Clerk of the County Court. As Clerk of the Supreme and County Courts, the County Clerk provides files, records, and indexes of papers in legal actions and proceedings. The County Clerk also maintains judgment dockets, and records of monies paid or ordered to be paid into Court. In addition to Court duties, various statutes require that the Clerk's office: record deeds, mortgages, assignments, and liens; files maps, pistol permits, financing statements, and Federal tax liens; qualifies notary public appointments in the County; files oaths of office of County officials; issues motor vehicle registrations and licenses. Files kept by the office are permanent and are used continually by attorneys and the public in checking real estate titles, criminal convictions, and other legal records. The expenses of the Clerk as clerk of the courts are partially funded by the State under the Unified Court Budget. The costs for other services performed by the Clerk's Office are, in part, charged to the individual user, who pays a fee for recording and filing papers. In addition, revenue is received from mortgage tax fees, criminal fees, motor vehicle fees, casual sales tax, and deed and transfer tax fees.
The Steuben County Clerk's Office will begin accepting PDF format RP5217 tax forms with deed recordings. For instructions please visit the New York State Department of Taxation & Finance at: http://www.tax.ny.gov/research/property/assess/rp5217/index.htm
As a reminder, please provide a POSTAGE PAID return envelope for the return of the document to the listed recipient.
Thank you for our cooperation in this matter.
March 03, 2014
NOTICE EFFECTIVE IMMEDIATELY
In order to process MOTIONS, PETITIONS, AND ANSWER/REPLY PAPERS TO MOTIONS/PETITIONS, the Original and at least one full copy must be submitted. Originals are filed and retained in the office of the County Clerk, and the Court will need a full copy of any motions to complete the action you are seeking. Original EXPARTE MOTIONS will be forwarded to the Court. Please take note they will not be FILED until returned to the County Clerk’s Office. Please provide a POSTAGE PAID return envelope for copies you wish to have returned to you. Extra copies received without a postage paid envelope will be disregarded. As a reminder, the Steuben County Clerk’s Office scans all documents that are filed, and colored paper other than yellow is not always legible after scanning. Colored ink stamps or markers are also problematic for scanning purposes. Backers and colored attachments to the top of documents are removed and disregarded. Please do not assemble documents with binding that cannot be removed and replaced. Thank you for your cooperation in this matter. April 17, 2013
REMINDER RE: RP-5217 PDF VERSION & REVISED FORM TP-584
Although the PDF version of the RP-5217 is available on the NYS Tax website, Steuben County is not currently approved to accept the PDF version for transfers of Real Property. When submitting a deed for recordation, the STANDARD (08/10) DATED VERSION RP-5217 PAPER FORM WHICH CONTAINS ONE ORIGINAL AND THREE CARBONLESS COPIES IS REQUIRED. As an additional reminder, the 04/13 version of Form TP-584 will be required after June 14, 2013. April 26, 2013